This Privacy Policy explains how we use personal information about you and explains your rights in relation to our use of such information

  1. Who are we
    • We are the Chess Valley bridleways Association, which is an unincorporated association (referred to as “CVBA”, “we”, “us” and “our” in this Privacy Policy).
    • This Privacy Policy applies to information we collect relating to our members, officers and others who are involved in our work (“Activities”).
    • We are the data controller in relation to the processing of the personal information that you provide to us. You can contact any member of the committee in person or at the following email: (please include “Personal Data Request” in your subject heading to ensure it receives the correct attention).
  2. How we collect your information

Whose information do we hold?

  • We hold information on our members and applicants for membership.

What information do we collect?      

  • The information we collect when you engage with us for any of the purposes described above may include, for example:
    • basic personal details such as your name, address, email address, telephone number,
    • details of any equestrian facility you use; and
    • bank account details for Direct Debit.
  • Please note that it is your responsibility to check and ensure that all information you provide is correct and accurate.
  1. What we use your information for

We may use your information for the following purposes:

  • Processing membership applications and renewals;
  • Notifying you of CVBA meetings, activities and events
  • Administering CVBA activities
  • in order to prevent or detect fraud or to comply with any other legal or regulatory requirements.
  1. Our legal grounds for processing your information
    • We process your personal data on the basis that it is in our legitimate interests to do so.
    • If we intend to further process your information for a purpose other than that for which it was collected, we shall provide you prior to that further processing with information on the other purpose and with any relevant further information.
  2. Sharing your information

We will not share your information with any third party without your consent, except as set out in clause 3.4.

  1. International Transfers

We will not transfer your information outside the UK.

  1. How long will we keep your information for?
    • Unless we are required or permitted by law to hold on to your data for a specific retention period, we will only hold your personal information on our systems for as long as is necessary to fulfil the purposes outlined in this Privacy Policy or until you request it is deleted.
    • Where we no longer need your personal information, we will dispose of it in a secure manner.
  2. Marketing
    • We will not use your information for marketing purposes or pass it to third parties for such purpose.
  3. Your rights to your personal data
    • You may have the following rights in relation to your data:
      • right to access: the right to request certain information about, access to and copies of the personal information about you that we are holding (please note that you are entitled to request one copy of the personal information that we hold about you at no cost, but for any further copies, we reserve the right to charge a reasonable fee based on administration costs);
      • right to rectification: the right to have your personal information rectified if it is inaccurate or incomplete;
      • right to erasure/“right to be forgotten”: the right to withdraw your consent to our processing of the data (if the processing is based on your consent) and the right to request that we delete or erase your personal information from our systems (however, this will not apply if we are required to hold on to the information for compliance with any legal obligation or if we require the information to establish or defend any legal claim);
      • right to restriction of use of your information: the right to stop us from using your personal information or limit the way in which we can use it;
      • right to data portability: the right to request that we return any information you have provided in a structured, commonly used and machine-readable format, or that we send it directly to another company, where technically feasible; and
      • right to object: the right to object to our use of your personal information including where we use it for our legitimate interests or for marketing purposes.
    • If you consider our use of your personal information to be unlawful, you have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office. Please see further information on their website:


Last updated: April 2023